---
title: "Suppliers"
space: "ERPNext"
url: "https://www.prilk.com/docs/erpnext/suppliers"
updated: "2026-05-15"
---

## Suppliers

Suppliers are the parties you buy from. Adding them is the first step before any purchasing transaction.

### Add a new supplier

**Supplier → New**:

| Field | What to enter |
|---|---|
| **Supplier Name** | Name as you want it on purchase orders / invoices |
| **Supplier Type** | Company or Individual |
| **Supplier Group** | Category (Raw Material, Services, Local, Foreign, …) |
| **Country** | Drives default tax handling for EU / non-EU |
| **Default Currency** | EUR for local; other for foreign |

### Useful extras

- **Tax ID** — their BTW number (validates against EU VIES for EU suppliers)
- **Electronic Address** — needed to receive PEPPOL invoices from them
- **Default Payment Terms** — "30 days net" or whatever you've agreed
- **Block Supplier** — temporary stop on new orders without deleting the record
- **Hold Type** — All / Invoices / Payments depending on the issue

### Adding contacts and addresses

Same as Customer — scroll to **Contacts** / **Addresses**, click **+**, fill in. Mark one Primary per type. Purchase Orders email goes to the Primary Contact.

### Bank details

To pay a supplier electronically, add their bank details:
- **Bank Account → New**, party type = Supplier
- IBAN + BIC + account holder name
- Marks one as Default for automatic SEPA payments

### Importing many suppliers

For migration: **Data Import → New** → Document Type: Supplier → upload spreadsheet.

### Supplier scorecard

ERPNext can track each supplier's reliability — on-time delivery, quality issues, price competitiveness. Useful for procurement teams managing many suppliers. Configure via **Supplier Scorecard**.

### Common situations

- **One supplier with multiple branches** — create one Supplier with multiple Addresses, or one Supplier per branch with a shared Tax ID
- **Supplier is also a Customer** — make two records (one Supplier, one Customer); link via Contact if needed
- **Foreign supplier in non-EUR currency** — set Default Currency on the Supplier; invoices and payments use that, exchange rate applied at posting time