---
title: "Quotations"
space: "ERPNext"
url: "https://www.prilk.com/docs/erpnext/quotations"
updated: "2026-05-15"
---

## Quotations

A quotation is your priced offer to a customer — what they'd pay, valid until a given date. It's not yet a commitment for either side.

### Create a quotation

**Quotation → New**:

1. **Party** — usually Customer (Lead works if they're not yet a customer record)
2. **Customer** — pick from the dropdown, or click **+** to create one inline
3. **Valid Till** — the date this offer expires
4. **Items** — add rows: pick the item, enter quantity, the rate auto-fills from the item's Standard Selling Rate (you can override)

The totals row calculates net, tax and grand total automatically.

### Useful extras

| Field | Why |
|---|---|
| **Selling Price List** | If this customer or group gets special pricing |
| **Customer's Purchase Order Number** | Some customers want their PO number on documents you send them |
| **Terms and Conditions** | A standard block you've predefined — adds legal/delivery terms |
| **Letter Head** | Pick the right branded letterhead if you have several |

### Sending it

Click **Email** in the toolbar → the email composer opens with the quotation PDF attached and the customer's primary email pre-filled. Edit the body, send.

### When the customer accepts

You don't redo the work — open the quotation and click **Create → Sales Order**. ERPNext copies all the lines, prices and terms into a new Sales Order in draft. Adjust if needed, submit.

### Expired or rejected

- **Expired** — quotations past their Valid Till date show as Expired. They stay on file for reference.
- **Lost** — manually set status to Lost. ERPNext can ask for a reason (price, competitor, no decision) for reporting on lost-deal patterns.

### Following up

The quotation form has a **Follow-up** section where you can schedule a reminder. You'll see it in your dashboard until you mark it done.