---
title: "Purchase Reports"
space: "ERPNext"
url: "https://www.prilk.com/docs/erpnext/purchase-reports"
updated: "2026-05-15"
---

## Purchase Reports

ERPNext provides several built-in reports for purchase and supplier analysis. Run from **Reports → Buying**.

### Purchase Analytics

**Purchase Analytics** is the headline procurement report — total spending, broken down by your chosen dimension.

| Setting | What |
|---|---|
| **Range** | Yearly / Quarterly / Monthly / Weekly |
| **Tree Type** | Supplier / Supplier Group / Item / Item Group / Project |
| **Period** | Date range |

The output is a pivot table: rows are your chosen tree, columns are time periods, values are totals (Amount, Quantity).

**Common uses:**
- "Monthly spend by Supplier Group for the year" → Tree = Supplier Group, Range = Monthly
- "Top 10 suppliers this quarter" → Tree = Supplier, Range = Quarterly, sort by Amount
- "Item-by-item annual purchase volume" → Tree = Item, Range = Yearly

### Supplier-wise Sales Analytics

Renamed in some versions — shows everything you bought from each supplier with totals, average rates, count of orders.

### Pending Purchase Orders

Lists open POs (To Receive, To Bill) past their **Schedule Date** — alerts you to deliveries that should have arrived.

| Column | Meaning |
|---|---|
| Purchase Order | The PO name |
| Supplier | Who you ordered from |
| Schedule Date | When goods were expected |
| Days Overdue | How late |
| Status | To Receive / To Bill / etc. |

Use weekly: chase suppliers who are late.

### Supplier Quotation Comparison

When you've created Requests for Quotation and received Supplier Quotations, this report compares them side-by-side: supplier × item × price, so you can pick the best for each line.

### Item-wise Purchase History

Every Purchase Order / Invoice line for a chosen item across the period. Useful for:
- "What did this item cost over the last year?"
- "Has the supplier raised prices?"
- "Which supplier do we use most for this item?"

### Purchase Register

A flat list of all Purchase Invoices in the period, with supplier, amount, tax, payment status. Detailed audit view for VAT preparation and reconciliation.

### Subcontracting Reports

If you use subcontracting:
- **Subcontracted Item to be Received** — outstanding subcontracted items
- **Subcontracted Raw Materials to be Transferred** — what materials still need to go to subcontractors

### Material Request Reports

If your team uses Material Requests:
- **Items to be Purchased** — open MRs that haven't been turned into POs yet
- **Material Request Status** — pipeline view

### Custom reports

For numbers ERPNext doesn't ship: **Report Builder** for no-code, or ask Prilk support for a Custom Query Report.

### Exporting and scheduling

All reports export to CSV / XLSX / PDF via **Menu → Export**. Schedule via **Set → Auto Email Report**:
- Weekly pending POs to the procurement manager
- Monthly spending summary to the CFO
- Quarterly supplier scorecard to the procurement team