---
title: "Purchase Orders"
space: "ERPNext"
url: "https://www.prilk.com/docs/erpnext/purchase-orders"
updated: "2026-05-15"
---

## Purchase Orders

A Purchase Order is your commitment to a supplier — you're buying these items at these prices for delivery on this date.

### Create a Purchase Order

**Purchase Order → New**:

| Field | What |
|---|---|
| **Supplier** | Required |
| **Schedule Date** | When you need the goods (drives receipt expectations) |
| **Items** | Pick item, quantity, rate — rate auto-fills from last purchase price or item's Standard Buying Rate |
| **Currency** | Defaults from Supplier; override if different |
| **Buying Price List** | If you have negotiated price lists with this supplier |

### From a Material Request

If your team uses Material Requests (someone asks for goods), open the approved Material Request → **Create → Purchase Order**. Lines copy across; pick the supplier and submit.

### Sending it

Click **Email** → composer opens with the PO PDF attached and supplier's primary contact pre-filled. Some suppliers also accept PDF orders via portal upload.

### What happens on submit

- Order is **locked** — no edits without Cancel + Amend
- The supplier expects you to commit to those quantities at those prices
- The **Received Percentage** and **Billed Percentage** start tracking once you receive goods and the supplier's invoice

### Receiving goods against the order

When goods arrive: open the PO → **Create → Purchase Receipt**. Lines copy; adjust quantities if partial delivery, submit. See [Purchase Receipts](/docs/erpnext/purchase-receipts).

### Receiving the invoice

When the supplier sends their invoice: open the PO (or Purchase Receipt) → **Create → Purchase Invoice**. Lines copy with quantities + rates; review against the actual invoice, adjust if needed, submit.

### Partial / multiple receipts

A PO can have multiple Purchase Receipts (deliveries in batches) and/or multiple Purchase Invoices (split billing). ERPNext tracks how much is received vs ordered and how much is billed vs ordered, on the PO form.

### Status

| Status | Meaning |
|---|---|
| Draft | Editable |
| To Receive and Bill | Submitted, waiting for both delivery and invoice |
| To Bill | Received, awaiting invoice |
| To Receive | Invoiced, awaiting goods |
| Completed | Fully received and billed |
| Closed | Manually closed before completion (e.g., supplier can't deliver remaining) |
| Cancelled | Reversed |